Public Engagement Nucleus Awards

 

Stage One of the 2018 Nucleus Awards call closed on 2 November 2017. Applicants who are invited to submit applications to Stage Two of the call will be able to do so from Friday 22 December.

We want to

  • Encourage and support novel, high-quality public engagement activities that highlight STFC’s science and technology
     
  • Create a network of highly-skilled practitioners of public engagement with STFC science who inspire and involve colleagues, students, and the public, in their activities
     
  • Highlight the achievements of STFC science and technology, demonstrating the excitement of research and the value of STEM to the UK

Our expectations of our nucleus award holders

  • Delivering high-quality public engagement activities during the lifetime of the award
     
  • Raising the profile and standards of public engagement within their host organisation or professional community, including sharing best practice and developing new talent
     
  • Championing STFC science and technology, including the impact of science and technology on society
     
  • Regularly interacting with STFC’s public engagement and communication teams, including participation in STFC networks, events, and advisory structures when requested
 

1.0 Public Engagement Nucleus Award – overview

 

STFC Nucleus Award holders undertake high quality programmes of novel public engagement that inspire and involve target audiences with stories of STFC science and technology. Award holders may also use Nucleus Awards to create and sustain public engagement networks that develop communities of practice.

1.1.1 Engagement Programmes

Proposed engagement programmes must clearly focus around the remit of the STFC science programme (astronomy, solar and planetary science, particle physics, particle astrophysics, cosmology, nuclear physics and accelerator science) or clearly and demonstrably align to the science and technology work of STFC’s national and international laboratories and facilities.

Nucleus Awards will not be awarded unless there is a strong and demonstrable link between the proposed activities and STFC science and technology.

1.1.2 Network and Capacity Building Programmes

Nucleus Awards may also be used for activities that are dedicated to developing community networks or capacity building in public engagement. This may be the sole purpose of a Nucleus Award, or an application may combine engagement activities and networking into a coherent package.

1.1.3 General Points

Applicants should use their proposal to clearly explain how their Nucleus Award will further the aims of the STFC Public Engagement Strategy.

Applications that highlight the social, ethical, and economic benefits of research are welcomed.

Applicants are encouraged to propose novel or innovative approaches towards engagement as part of their Nucleus Award, as long as these are demonstrably well-planned.

STFC focuses heavily on evaluation and applicants must provide a clear evaluation plan showing details of how the outputs, outcomes and impacts of the Nucleus Award will be captured and evaluated. As outlined in section 1.7.2, we require applicants to report on the outcomes of their Nucleus Award in line with the STFC Public Engagement Evaluation Framework, which describes our approach towards effective engagement. We suggest that applicants should familiarise themselves with the STFC Public Engagement Evaluation Framework and consider how the Framework could be used to evaluate their engagement programme.

We encourage applications that propose engagement with audiences considered to have low ‘science capital’. Applicants may choose which audiences to engage with, and the methods of engagement. These must be outlined in the proposal.

Nucleus Awards will not be awarded for the sole purpose of authorship and publication of books and novels, though proposals in which the production of a book is an output of a wider programme will be considered.

1.1.4 What the Scheme Will Not Fund

The following costs are ineligible for support via Nucleus Awards:

  • Projects where the target audiences are not primarily UK residents
     
  • Fees or honoraria to people already in paid employment to visit or give talks at schools, societies etc. where such activities would reasonably be undertaken as part of their normal duties
     
  • Costs for hardware or equipment over the individual value of £10,000
     
  • Infrastructure funding or costs for building construction and maintenance
     
  • Projects where it is clear that the whole project would go ahead irrespective of STFC support
     
  • Retrospective funding, including those projects with a start date after the closing date but before the funding decisions are announced
     
  • Contingency funds

For applicants from or for schools, note the following ineligible costs:

  • Programmes of formal education
     
  • School trips to CERN and trips to other laboratories, observatories & science venues unless they are intrinsic to a wider public engagement project

1.1.5 Nucleus Awards for New Digital Content

We will only consider funding digital content (e.g. websites, videos etc.) as an intrinsic part of a wider engagement programme. Any application for digital content needs to include:

  • A demonstration of the ‘evidence of need’ for any proposed content, and/or gaps in current provision of such material
     
  • Evidence that the target audience for any content will be involved in the design and production of such content
     
  • A plan (and budget) for keeping the content sustainable in the future
     
  • Information on licensing in order to promote sharing and re-use of the digital content
     
  • Acknowledgement of web accessibility rules and regulations
 

Organisations that apply must be based in the UK.

STFC can only fund organisations that have audited accounts. If this does not describe your organisation, you must work in partnership with an organisation that can receive the funding on your behalf.

 

Almost anyone can apply for a Nucleus Award, including grant funded researchers, STFC scientists and engineers, facility users, schools, museums, science communicators, universities, colleges etc.

The Principal Applicant must be eligible to apply on behalf of the organisation that would hold the award.

Every application must include a researcher in an STFC-funded area of science or technology. While these researchers often play an active role in delivering the engagement activities, this is not mandatory – they may act as an advisor on the scientific content.

If applicants have any questions about applicant eligibility, please contact the Public Engagement Team and we will advise on how you may proceed.

1.3.1 Previous Applicants

Applicants may apply for a Nucleus Award for any new idea, or to resubmit a previous application that can demonstrate it has addressed feedback received during the peer review process.

Applicants seeking funding for the continuation or evolution of a programme previously funded by STFC should apply for a Legacy Award.

 

The scheme comes under the Full Economic Costs (fEC) framework. The maximum value that may be sought by organisations covered by fEC is £125K, and the maximum payable by STFC is £100K. For non-fEC organisations, the maximum that can be applied for (and awarded) is £100K.

1.4.1 Fund Headings

The Public Engagement Nucleus Award scheme falls under the Full Economic Costs (fEC) framework. Therefore, all costs that contribute to the FEC of the proposal should be included under the cost headings as shown in the ‘Applying for a grant’ section of the STFC Research Grants Handbook. As the Nucleus Award scheme has no capital budget, applicants cannot request funds under the Equipment heading (as outlined in section 1.1.4).

1.4.2 Use of Funds

Other than restrictions described in 1.1.4, there are no set restrictions on the type of costs that may be applied for. For example, contributions to salaries, cost of materials, and travel & subsistence are eligible.

 

Applications can vary in duration but would normally be expected to be for up to 36 months in duration. The earliest start date for an application submitted to Stage 1 of the scheme would be 1 April in the following calendar year.

1.5.1 Nucleus Award Process Timetable

Call Activity Indicative Timetable
Stage One call announced 4 September 2017
Stage One call closes 2 November 2017 at 16.00
Stage One panel short-lists applicants for interview Mid-December 2017
Stage Two call announced 22 December 2017
Stage Two call closes 25 January 2018 at 16:00
Stage Two independent reviewer comments requested February 2018
PI responses to reviewer comments February 2018
Stage Three Interview panel March 2018
Awards Announcements March 2018
Nucleus Awards start From 1 April 2018 onwards
 

STFC intends this scheme to be flexible and reserves the right to deal, as it thinks fit, with application of unusual character and to waive any rule at its absolute discretion.

 

STFC Public Engagement Nucleus Awards are governed by the grant conditions as set out in the Research Grants Handbook, unless otherwise stated. Applications are accepted and awards are made on the understanding that research organisations and Nucleus Award holders agree to observe the terms and conditions and the scheme requirements set out in this document and any amendments issued.

1.7.1 Movement between Institutions

Applicants must take up the award at the host institution identified in the application. STFC will not allow a Public Engagement Nucleus Award holder to change their host institution prior to taking up an award. Consideration will be given to requests during the course of an award to relocate the grant to a different institution for scientific or domestic reasons. The agreement of the institutions concerned will be required before seeking approval from STFC.

1.7.2 Reporting & Liaison with STFC

Public Engagement Nucleus Award holders will be required to provide reports of activities to the STFC Public Engagement Team when requested. STFC reserves the right to request periodic information or to visit the Public Engagement Nucleus Award holder. Nucleus Award holders will be expected to meet with the STFC Public Engagement grants mentor a minimum of twice a year.

The Nucleus Award holder may also be asked to attend meetings to exchange information and ideas with others undertaking STFC Public Engagement activities. The Public Engagement Nucleus Award holder must make all reasonable efforts, if so invited, to respond to requests for information or to attend events or activities organised by the Research Council concerning the research undertaken. Such events may be held after a grant has finished.

Public Engagement Nucleus Award holders will be expected to attend an annual meeting of all STFC Public Engagement Award holders.

Public Engagement Nucleus Award holders are expected to regularly update the record of their grant using the Research Council reporting tool, ResearchFish, in line with the STFC Public Engagement Evaluation Framework. This enables STFC to easily extract data regarding the impact of the work of our Nucleus Award Holders whenever required, and serves as a database of outcomes and impacts for an award holder’s own reference.

1.7.3 Publication, Resources & Acknowledgement of Support

Publications and other forms of media communication, including media appearances, press releases and conferences, must acknowledge the support received from STFC, quoting the grant reference number if appropriate.

Resources produced as a result of any grants should acknowledge STFC as the funding source using the standard format agreed by funders and publishers and detailed in the additional information accompanying this grant.

In order to ensure appropriate coordination and opportunities to increase the impact of engagement, external media activity produced as a result of this award must be signed off by the STFC Media team before the activity takes place, or is published. This includes press releases, online videos and media briefings. Award holders are responsible for giving STFC sufficient notice in advance of activities such that STFC can advise on content, and/or build the activities of grant holders into our own communications and engagement programmes.

It is the responsibility of the research organisation, and all engaged in the research, to make every reasonable effort to ensure that the intellectual assets obtained in the course of the research, whether protected by intellectual property rights or not, are used to the benefit of society and the economy. Outcomes and resources should be disseminated and/or made available to both research and more widespread audiences - for example to inform potential users and beneficiaries of the research.

Unless stated otherwise, the ownership of all intellectual assets, including intellectual property, and responsibility for their application, rests with the organisation that generates them.

STFC may, in individual cases, reserve the right to retain ownership of intellectual assets, including intellectual property (or assign it to a third party under an exploitation agreement) and to arrange for it to be exploited for the national benefit and that of the research organisation involved. This right, if exercised, will be clearly set out in an additional grant condition.

There should be suitable recognition and reward to researchers who undertake activities that deliver benefit through the application of research outcomes. The research organisation must ensure that all those associated with the research are aware of, and accept these arrangements.

1.7.4 Liability

It is a condition of every grant that STFC accepts no liability for the manner in which the work in connection with the grant is undertaken, and the research organisation and Nucleus Award holder will be responsible in all respects for the work and the consequences of it.

1.7.5 Termination of Awards

A grant may be terminated, or its conditions varied, at any time at the absolute discretion of STFC. Should the Nucleus Award holder leave their institution for another research organisation or an alternative type of employment, they must notify the Public Engagement Team immediately. If it is not possible to transfer the grant then STFC will terminate payments from the day immediately after the Nucleus Award holder leaves the host institution. Failure to submit reports will result in termination of the award unless there are mitigating reasons.

 

2.0 How to apply

 

Applications for Public Engagement Nucleus Awards are submitted via the Research Councils’ Joint Electronic Submission (Je-S) system. If your organisation is not currently Je-S registered you can self-register via the Je-S system. This will allow your organisation to apply to the call without going through the full registration process. If your application is successful, RCUK will contact you in order to help you with the full registration process.

For specific guidance on filling in the Je-S form, please review the advice in Annex A: Completing the Je-S Application Form.

The full Je-S registration process can take up to four weeks so if you do want to fully register please leave yourself plenty of time before the deadline. Please contact the Je-S helpdesk on (01793) 44 4164 or via e-mail to get registered. You will need to give the name and contact details of the organisation together with details of the scheme/call you are applying for.

Applicants from HEIs are advised to contact their host organisation’s Research Administration as soon as possible; they will be able to give advice about costing your proposal and internal procedures relating to submitting an application through Je-S. Your Public Engagement Nucleus Award application must be costed and submitted by the host organisation.

Emailed or hard copy applications will not be accepted and the page limits outlined below will be strictly enforced by STFC. If any of the supporting documents exceed the specified limits, only the pages within the limits will be considered. The documents must be submitted as .pdf attachments and should conform to the font and margin guidelines in the Je-S Helptext.

 

Public Engagement Nucleus Award applications are submitted via Je-S.

Nucleus Awards are assessed by a four-stage peer review process:

  • Stage One: Outline proposal submission. Applications are discussed by a peer review panel, who invite a number of proposals to Stage Two of the process.
     
  • Stage Two: Full proposal submission. Invited applicants produce expanded proposal documentation that is assessed via written peer review commentary.
     
  • Stage 3: Panel interview. All Stage Two applicants attend a panel interview that will explore their proposal in more detail. o Stage 4: Funding Decisions. Final funding decisions are taken on by STFC on the basis of peer review evidence from Stages Two and Three of the process.
     
  • Stage 4: Funding Decisions. Final funding decisions are taken on by STFC on the basis of peer review evidence from Stages Two and Three of the process.
 

2.3.1 Stage One - Outline Proposal

Together with the relevant Je-S application form (as detailed in Annex A), you will need to provide the following attachments:

  • Outline Proposal – maximum of two sides of A4. The Outline Proposal should conform to the font and margin guidelines in the Je-S Helptext and must include the following:
     
    • A short overview of the proposed Nucleus Award.
       
    • The rationale for the Nucleus Award, showing how activities will contribute to meeting the stated aims of the STFC Public Engagement Strategy.
       
    • A description of the key personnel involved in the project with details of who is responsible for delivering the different aspects of the Nucleus Award.
       
    • A high level justification of resources that allows reviewers to make an informed judgement on whether the resources requested are appropriate for the proposed programme.
       
    • Details of the target audiences and how they will be reached through the proposed activities.
       
    • An outline of the evaluation approach.
       
  • Letters of support from any project partners (see section 2.4).

2.3.2 Stage Two - Full Proposal

Together with the relevant Je-S application form (as detailed in Annex A, you will need to provide the following attachments:

  • Case for Support – maximum of six sides of A4. The Case for Support should conform to the font and margin guidelines in the Je-S Helptext and must include the following:
     
    • A short overview of the applicant’s track record in public engagement with science and technology. This track record should focus on areas relevant to the application;
       
    • A rationale for the Nucleus Award, showing the overall aims, anticipated outcomes and how activities will contribute to meeting the stated aims of the STFC Public Engagement Strategy;
       
    • A clear plan for engagement activities the applicant intends to undertake during the Nucleus Award. Applicants should provide details of their plans to deliver these activities, including how they will effectively engage their target audiences, identification of potential risks and appropriate mitigation strategies;
       
    • A plan for the delivery of appropriate network & capacity building activities the applicant intends to undertake during the Nucleus Award. Where reasonably possible, applicants should provide details of their plans to deliver these activities, including potential risks and mitigation strategies;
       
    • An evaluation plan showing details of how the outputs, outcomes, and impacts of the activities will be captured and evaluated;
       
    • A dissemination plan detailing how resources, learning outcomes, outputs, etc. will be made available to wider audiences.
       
  • Justification of Resources – a maximum of two sides of A4. Applicants will need to submit this as an ‘Other Attachment’. This document justifies the requested funds applied for in an application.
    Justification of Resources:
     
    • Should allow reviewers to make an informed judgement on whether the resources requested are appropriate for the proposed programme;
       
    • Should explain why the resources requested are appropriate for the programme proposed taking into account the nature and complexity of the proposal. It should not be simply a list of the resources required as this is already given in the Je-S form.
       
    • All items requested in the Je-S form must be justified.
       
    • Any proposals requesting items that would ordinarily be found in a department, for example non-specialist computers, should include justification both for why they are required for the project and why they cannot be provided from the research organisation’s own resources (including funding from indirect costs from grants).
       
    • Further details of how costs should be justified can be found in the ‘Supporting Information’ section of the STFC Research Grants Handbook.
       
  • Letter(s) of support from any Project Partners (see section 2.4). These must be resubmitted from Stage One, and can be supplemented with any additional statements of support gathered in the intervening time.
     
  • Names of two reviewers, independent of the applicant’s organisation – one or both of whom will be asked for reviewer comments if the applicant is called for interview.
 

STFC public engagement awards are often partnerships between the grant holders (who apply for and receive financial support from STFC) and ‘project partners’. Such partnerships are not a requirement of STFC support, but will strengthen a case for funding when they are deemed well planned and important for delivery of an impactful programme.

Before an application is made, STFC requires that applicants create proposals that commit the involvement of all parties required to make the proposed programme a success. If an organisation wishes to receive funds from STFC, it must be a listed applicant on the grant. If an organisation will not receive funds from STFC but will have an integral role in the proposed programme, that organisation is a project partner. We encourage applicants to create these partnerships in advance of submitting an application for funding, and to include details of the partnership in the application. Well-constructed partnerships strengthen proposals by providing complementary skills and knowledge, additional staff time, and additional cash or ‘in-kind’ support.

As part of the application process, project partners are invited to provide a ‘letter of support’ alongside the main body of the application. This letter is read alongside the proposal’s Case for Support, and is considered as part of the peer review process. A well-written letter of support will confirm the organisation’s commitment to the proposed project by articulating the benefits of the collaboration, its relevance to the partner and the potential impacts of the programme in the eyes of the partner. The letter of support should also identify the period of support, and detail the range of ‘in-kind’ and financial contributions offered by the partner.

Letters of support can be up to two sides of A4 in length. A letter must be dated clearly, within six months of the submission date of the application. To provide assurance that the project partner has authorised the proposed contribution or commitment, the letter should be signed by a named contact, stating the capacity in which they are providing the sign-off. Letters of support are submitted electronically alongside the grant application, via the Je-S system.

Letters of support must show meaningful contribution to the proposed public engagement programme – letters featuring supportive language but offering no contributions to the project are of little-to-no value, and should not be included.

Should an applicant state in their proposal that the involvement of a party or organisation is important to increase the chances of success of their proposed programme, these organisations must be included as either applicants or project partners. Applications received without these collaborations in place by the point of submission will not be supported.

2.4.1 STFC National Laboratories and Employees as Project Partners

STFC employs hundreds of scientific and technical staff, alongside our own team of public engagement professionals based at our laboratories across the UK. Applicants for public engagement funding are welcome to seek to include STFC as project partners on public engagement applications where relevant, subject to the guidance above. Applicants must contact STFC staff at least four weeks in advance of the submission deadline if they consider STFC involvement to be important in making their proposal a success.

Should applicants wish to discuss the ability of STFC to participate in their proposal; the following individuals are appropriate first points of contact for the major national laboratory sites:

Rutherford Appleton Laboratories Daresbury Laboratories UK Astronomy Technology Centre
Sophy Palmer
Public Engagement Manager
Phill Day
Public Engagement Manager
Olivia Johnson
Public Engagement Manager
 Sophy Palmer  Phill Day  Olivia Johnson
 01235 445 950  01925 603 231  0131 668 8263

STFC reserves the right to choose not to participate in proposals at our own discretion. Please note that applications involving STFC as a project partner are treated no differently to other applications in the peer review and funding decision process.

 

2.5.1 Stage One – Outline Proposal: Sift Panel

All applications are initially discussed by an independent panel of peer reviewers. The peer review panel will have a range of expertise in outreach, engagement, education and communication of science and technology. The panel will also have knowledge of STFC facilities and grant funded research.

The panel selects a number of applicants to go forward to Stage Two of the scheme. The panel uses the Stage One assessment criteria as the basis for selection for interview:

  • Has the applicant clearly described the different engagement/networking/capacity building activities planned as part of the Nucleus Award?
     
  • Has the applicant clearly identified their rationale for the proposed programme, and provided suitable evidence of the need for such work?
     
  • Does the applicant detail key personnel who are going to carry out the proposed programme of work and do they have the necessary expertise to do so effectively?
     
  • Has the applicant provided a high level breakdown of the costs and are they appropriate for the proposed programme of work
     
  • Has the applicant identified the target audience(s) for their activities and how they intend to reach them?
     
  • Has the applicant provided a credible overview of their approach towards evaluating the activities proposed?
     
  • Is the proposal accompanied by a strong Letter of Support from project partners?
     

We aim to advise all applicants of the outcome of their Stage One application within six weeks of the closing date. Applicants who are successful at Stage One will receive feedback on their application and will be invited to submit a second application, via the Je-S system, for consideration under the following peer review processes.

Applicants short-listed on the basis of their written application will be provided with feedback on any aspect of the application that the panel would like to explore further at the stage 3 interview. Feedback will also be provided to applicants who were unsuccessful via Je-S.

The decision(s) of STFC are final.

2.5.2 Stage Two – Full Proposal: Written Peer Review

Written peer review comments will be sought on applications that make it through to Stage Two. These peer reviewers are selected from those that the applicant has nominated, and those identified by the Public Engagement Team.

Applicants will be given the opportunity to respond to the comments made by reviewers, through the PI Response process.

Peer reviewers are required to comment on the written assessment criteria:

  • Experience - The research experience of the applicant and their track record in outreach and or communications work.
     
  • Expertise - Whether the application has the necessary expertise and/or access to any necessary expertise to carry out the proposed programme of work effectively.
     
  • Relevance - How well the proposal matches the aims of the STFC Public Engagement programme.
     
  • Impact - Whether the proposed activities would make a significant impact in terms of the numbers reached and the effect on the audience.
     
  • Planning & Delivery - If the planned delivery of the project is likely to achieve the declared objectives.
     
  • Evaluation - Whether there are appropriate stated criteria for the success of the Nucleus Award and quantitative and qualitative means of evaluating them.
     
  • Overall Assessment - Comments relating to the proposal that have not been made elsewhere.

2.5.3 Stage Three – Panel Interview

Applicants are required to attend a panel interview, during which they will have an opportunity to give a brief overview of their proposal, followed by detailed questioning from the panel members. Applicants are welcome to bring along up to two other members of the project team who may wish to contribute to the presentation and the question and answer session. Please note that STFC does not reimburse travel expenses for attendance at the panel interview.

The interviews will be held on a single day, usually in mid-to-late March. Interviews typically comprise of a ten minute presentation during which the applicant may give a brief overview of the project, but should focus their presentation on addressing matters raised by the written peer review comments thus far received. This presentation is followed by a question and answer session of around thirty minutes. Aspects of the application that have been raised in the earlier peer review stages, or feedback provided, can be addressed in either part of the interview.

The panel will assess the applicants on the day of the interviews, based on the stage three assessment criteria:

  • Does the applicant have a suitable track record in public engagement or outreach?
     
  • Does the application make clear how the proposed programme matches the aims of the STFC Public Engagement Strategy?
     
  • Has the applicant clearly described the different engagement activities planned as part of the Nucleus Award?
     
  • Has the applicant clearly described how they plan to play a prominent role in building networks and/or the capacity for public engagement within their community?
     
  • Does the applicant have the necessary expertise to carry out the proposed programme of work effectively?
     
  • Has the applicant clearly identified their rationale for the proposed programme, and provided suitable evidence of the need for such work?
     
  • Has the applicant demonstrated the clear planning required to achieve the declared objectives of the Nucleus Award?
     
  • Has the applicant proposed an effective and suitable plan for evaluating the outputs, outcomes, and impacts of all proposed activities?
     
  • Has the applicant proposed a suitable plan for publicising the outcomes of the Nucleus Award, and disseminating any resources/activities produced to wider audiences?
     
  • Is the proposal accompanied by a strong Letter of Support from project partners indicating strong buy-in to this application?

2.5.4 Stage Four - STFC Funding Decision

The panel will make final recommendations for funding on the day of the interviews, based on their assessment of the applicant’s interview performance against the panel assessment criteria, and the written peer review.

Based on the recommendations from the interview panel, STFC will then take decisions regarding which applications are funded. The STFC Public Engagement Team will then prepare feedback for all applicants. Once this is approved by the panel Chair, it will be added to the Je-S system and applicants notified officially of the outcome of their application. It is the intention that this process is completed within two weeks of the stage three panel meeting.

The decision of STFC is final.

 

3.0 Contacts and enquiries

Before submitting your application you are encouraged to contact the Public Engagement Team to discuss your ideas.

 
 

Please note that when you press submit, the application doesn’t go directly to STFC; it will be sent to your organisation’s approver or submitter pool (depending on how your organisation’s Je-S account is set up). You can see where your application is by clicking the Document Actions button and choosing Show Submission Path.

Creating the form

  • Login to Je-S
     
  • Click on Document link
     
  • Click on New Document
     
  • Select STFC as the Council
     
  • Select Outline Proposal as the Document Type
     
  • Select Public Engagement Awards as the Scheme
     
  • Select Public Engagement Nucleus Awards 2018 (Stage 1) as the Call
     
  • Enter your organisation, department, reference (of your choice), project title, choose the Nucleus Awards from the drop down box, and enter start date and duration
     
  • Provide a clear, explanatory but concise title. This title will be used on publicity and further communications.
     
  • Applications for periods of up to 36 months will be accepted, longer term projects will also be considered. If you are running a ‘pilot’ project or wish to extend the project then you are welcome to apply for further funding through the Legacy Awards if it is successful.
     
  • Related rule: Awards can only be made to organisations with audited accounts; STFC reserves the right to ask for the most recent such accounts. The Principal Applicant must be part of such an organisation (university, school, company, Trust, etc.).

Stage two – full proposal

The application form question-by-question with related rules

Creating the form

  • Login to Je-S
     
  • Click on Document link
     
  • Click on New Document
     
  • Select STFC as the Council
     
  • Select Standard Proposal as the Document Type
     
  • Select Public Engagement Awards as the Scheme
     
  • Select Public Engagement Nucleus Awards 2018 (Stage 2) as the Call Project Details
     
  • Enter your organisation, department, reference (of your choice), project title, choose the Nucleus Awards from the drop down box, and enter start date and duration
     
  • Provide a clear, explanatory but concise title. This title will be used on publicity and further communications.
     
  • Applications for periods of up to 36 months will be accepted, longer term projects will also be considered. If you are running a ‘pilot’ project or wish to extend the project then you are welcome to apply for further funding if it is successful. Please state this in your ‘Aims’ and the ‘Summary’.
     
  • Related rule: Awards can only be made to organisations with audited accounts; STFC reserves the right to ask for the most recent such accounts. The Principal Applicant must be part of such an organisation (university, school, company, Trust, etc.).

Principal Applicant

  • Click Add new principal applicant button, click select and search for your name.
     
  • The post must outlast project so tick yes
     
  • Each application needs to have a principal applicant (the person mainly responsible for the project and who will be the main contact for the STFC).
     
  • If you wish to claim a salary add your costs to the Staff heading of the Expenditure Section

Co-Applicant

  • You can have as many co-applicants as you wish, and remember that we do encourage partnerships.
     
  • If you wish to claim a salary add your costs to the Staff heading of the Expenditure Section

Resource Summary

This is a summary of the funds you are requesting from STFC. This is a read only section for your information.

Expenditure

Enter costs here that are being requested from STFC solely.

  • Staff – Click search to see if person is in the system. If they are not in the list click the Add New Person button to add them to the database so you can select them. Fill in all fields ensuring the total cost field is completed
     
  • Travel – Click Add New Travel Item, enter description and cost
     
  • Other – Enter all other costs here. Use the same method as above
     
  • Related rule: Any Award we make to you will not exceed the maximum amount payable, and will include any VAT payable.
     
  • The costs of the elements of the projects should be clearly defined and costed at best value for money.

Income

A free text box where you can list any other sources of funding if the total budget exceeds the amount requested from STFC. If this is the case it must be made clear what STFC are paying for.

  • Related rule: Some projects are funded from several sources including the generation of income through sales, sponsorship or other grant applications. Income also includes in-kind contributions e.g. office costs from the host organisation. Applicants must provide information about applications have been made to other sources or to other STFC Award schemes for the project or linked projects.

Classifications

  • Target Audience – Enter how many people you intend to reach and provide a breakdown (in %) on the different age ranges. – If you tick primary school please state the age of pupils.
     
  • Research Area – Tick the STFC grant funded research area box(es) that apply
     
  • Peer Review Preferences – Tick Public Engagement Panel
     
  • Source of information – tick the button that applies.
     
  • Related rule – Target Audience - Let us know the details of any 'other' audience, especially if you are targeting a specific group (e.g. 'children with special needs').
     
  • Related rule – Target Audience - We are interested in the direct numbers rather than indirect - we are well aware potential 'multiplier effects’. You can describe any multiplier effects in your Objectives

Aims

A free text box where you can enter the aims of your project (4000 characters max)

  • The aim of your project should be stated in terms of the impact you wish to have on your audience and the potential legacy of the project (e.g. to inform and enthuse the public about a particular piece of research, or to motivate school students to study physics beyond 16).
     
  • Your aims and objectives needs to be consistent with the overall aims of the Nucleus Awards Scheme (see Part 1) and the STFC Public Engagement strategy
     
  • You will be asked to provide regular reports via ResearchFish these will need to include evaluation of your project and its impact on the audience. Your aims and objectives need to be clear enough for you to assess the extent to which they have been achieved.

Objectives

A free text box where you can list (as bullets) the objectives of your project (4000 characters max)

  • The objectives should be specific about what you wish to achieve (e.g. hold a public event attended by an audience of at least 100, or produce a curriculum resource to be distributed to secondary schools ).

Summary

A free text box where you can add a short summary of your project (expected to be well below the 4000 characters max allowed.) The Case for Support document is where you are expected to provide the detail of your project.

  • Please provide a short description of the proposed project giving a clear idea of what you intend to do.
     
  • The summary should include a realistic assessment of practical issues such as copyright, insurance and health and safety issues.
     
  • When submitting your application you can attach the equivalent of up to two sides of A4 for further text, drawings, etc as an ‘Other’ attachment. Any other material you send us will not be copied to the judges.

Project Personnel

A free text box where you can enter the personnel on your project (4000 characters max.)

  • You should include the names of the key personnel, and you should also identify personal contributions from those who will not receive any salary payments as part of this (for example, a university scientist may be working on the project as part of his/her general professional duties).
     
  • Please indicate the skills and expertise that they will bring to the project team.
     
  • Related Rule: STFC is keen to ensure that the project has relevant links to current research hence it is mandatory that the project team includes a current researcher in a STFC-funded area of science and technology. Please note that the researcher is expected to act as an adviser on current science and need not take an active part in delivering the project. If you do not know a suitable researcher, please contact the Public Engagement Unit and we will suggest people who you may wish to approach.

Related Activities

A free text box where you can enter any other projects that you’re aware of that are similar to your project (4000 characters max)

  • Let us know what other related activities are going on in this field and what contact you have with others. In the UK there are a lot of science communications initiatives and we encourage applicants to have some knowledge of what else is going on. The lists of winners of Nucleus Awards which we publish after each call includes project details to help raise awareness and to encourage 'networking' between people promoting STFC science and technology.

Other STFC Public Engagement Awards

  • Click on the ‘Add New Other Public Engagement Awards Item’ button if you or your co-Applicant(s) hold any other current STFC Public Engagement Awards.

Other STFC Research Grants

  • Click on the ‘Add New Research Grants Item’ button if you or your Co Applicant(s) hold any current STFC research grants.

Previous and/or Current Support

  • If you or your co applicant have sought or received any other funding in the past three years please click on the Add New Previous Support button and complete the fields
     
  • If you haven’t then click on the box that applies
     
  • Related rule: If you or any of your co applicants hold any current STFC research grants please state the reference number and title.

Awareness Raising, Dissemination and Networking

A free text box where you can explain the marketing, awareness raising and other aspects of your project (4000 characters max)

  • There are two important parts to this question. Firstly let us know how you plan to distribute or market any product, resource or service you will produce in the project. Secondly let us know how you will inform other scientists, educators, communicators, and 'Public Engagement' people of your project and of the resources you may have produced. (As noted above, there are a lot of 'Public Engagement' and educational initiatives around the UK, and we encourage as much 'networking' as possible between practitioners).
     
  • Related rule: the STFC also reserves the right to circulate information about successful projects to all other applicants, general audiences and the media, for the purposes of ensuring 'good networking' of ideas and publicising the scheme.

Monitoring and Evaluation

A free text box to detail what your evaluation plans are for your project (4000 characters max)

  • To enable us to monitor and report on the impact of our programmes there are certain data we require from all award holders. In addition we would like you to indicate how you will monitor the progress of the project and whether your objectives are being met, and how you will evaluate outcomes. In particular, you should explain what evidence you will gather.
     
  • Applicants should refer to the STFC Public Engagement Evaluation Framework document.
     
  • Grant holders are required to add outputs to the ResearchFish reporting tool throughout the lifetime of the award and, potentially, several years beyond. This allows the gathering of data that demonstrates the value and impact of public engagement activities that are supported through public funding.

Reviewers

Applicants are invited to nominate up to two reviewers.

  • Click the Add New Reviewer button to search for your nominated reviewer. If they are not in the list click the Add New Person button to add them to the database so you can select them.
     

Attachments

  • Click Add New Attachment, choose Case for Support from the drop down list and add your page case for support. Please refer to the scheme guidance for details of the maximum length of the Case for Support.
     
  • You must also attach a two page document that clearly justifies the resources you are requesting. This should be submitted as an ‘Other’ attachment.

Once all mandatory sections are complete you will be able to submit the document to your approver/submitter pool.

It is important to note that when you press submit it doesn’t mean that the application has been submitted to STFC - the application will be in your approver/submitter pool for you/your organisation to submit to Council. You can see where your application is by clicking the Document Actions button and choosing Show Submission Path.

For further details on filling in the form please contact the Je-S helpdesk on 01793 444164 or e mail JeSHelp.

 

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Science and Technology Facilities Council Switchboard: 01793 442000