Photowalk competition rules and regulations

Aim

  • To offer a rare opportunity to photograph the world leading STFC facilities and world changing science and technology they host to provide STFC with a fresh portfolio of stunning images to raise awareness of the exciting science and technology undertaken in the United Kingdom and Internationally through partnerships and membership of International bodies.

Entry

  • Entry to the competition is FREE. All eligible entrants must be over 18, be an individual and abide by the terms and conditions.

  • The photo walk is open to amateur and professional photographers. If STFC staff wish to enter they must register in advance, be governed by the rules and terms and conditions and follow the same programme as all other entrants.

  • Entrants can register for more than one of STFC’s photo walks but must register in advance, as places are limited https://stfcphotowalk2014.eventbrite.co.uk .

  • Entrants must be at the registration point at the advertised time.

Photo Submissions

  • Entrants may take as many images as they wish.

  • All photographs entered into the competition must have been taken during the officially organised Photowalk event ONLY.

  • Competition entries – photographers can take as many pictures as they wish during their visit, but, will only be able to submit a maximum of five photos (minimum resolution 5MB) for the competition which subsequently STFC are able to use freely as they wish with an appropriate credit. We must receive the images to be entered into the competition by Friday 15th August 2014.

  • Photographers can send as many additional pictures to us as they wish and the best of these will be used on STFC’s Flickr account.

  • On the day of the visit, at registration, photographers will be given a card containing information on how to save their entries and a pen drive with a postage paid envelope which will be used to enter the competition. We must receive the images to be entered into the competition by Friday 15th August 2014.

  • Images may be taken in any format but entries must be entered and saved at JPEG quality setting 10, Adobe RGB 98, no smaller than 5MB.

  • Single images may be digitally enhanced to remove spots or scratches, improve sharpening, for colour correction and brightness and contrast adjustment but not manipulated. The STFC judging panel reserve the right to exclude any image they believe may have been excessively treated so as to alter its authenticity. No montages or artificially framed entries will be accepted.

  • Images should be submitted in JPEG format. File names should comprise the site initials and entrant Pin number e.g. RAL_01_101656.jpg, UKATC_05_589421.jpg.

  • Judges will be looking for novel interpretations of eye catching images depicting the cutting edge science and technology STFC undertakes.

    • Stage 1: Internal panels from each site will put forward their shortlist of 10 photographs from their specific site including a regional winner (Rutherford Appleton Laboratory, Daresbury Laboratory, the UK Astronomy Technology Centre and the Chilbolton Observatory).

    • Stage 2: The 40 photographs will then be uploaded for an online vote open for general judging by professional scientists, our community and the general public to identify an online winner.

    • Stage 3: The final 40 images (including the 4 regional winners and the online winner) will then be judged by an expert panel who select an overall national winner.

Deadline

  • Entrants must ensure STFC receive their chosen images on the provided pen drive using the pre-paid envelope by midnight on Friday 15th August 2014.

  • No images will be accepted after this time.

  • The winning regional, online and national entrants will be notified by telephone and announced via the STFC and RPS websites w/c Monday 13th – Friday 17th October 2014.

Consent and Copyright

  • All entries must be the original work of the entrant and must not infringe the rights of any other party. The entrants must be the sole owner of copyright in all photographs entered and must have obtained permission of any people featured in the entries or their parents/guardians if children under 16 are featured. Further, entrants must not have breached any laws when taking their photographs.

  • Entrants will retain copyright in the photographs that they submit. By entering the competition all entrants grant to the STFC the non-commercial and non-exclusive right to publish and exhibit their photographs within any media in relation to the promotion of STFC normal business. No fees will be payable for any of the above uses. Entrants whose photographs are one of the finalists also agree to take part in any post-competition publicity. While we make every effort to credit photographers, including in printed reproductions of their work, we cannot guarantee that every use of the photographs will include the photographers' names.

Notes

  • Entrants may NOT include their own or any other name in the image (i.e. in the frame or in the picture itself) which would not otherwise be in the Image. Any image that includes such a name will not be eligible for the competition.

  • The organisers' decision on any matters arising from these rules, terms and conditions shall be final.

  • The STFC will only ever use personal details for the purposes of administering the competition.

  • Entrants are responsible for any travel and accommodation costs.

  • STFC reserve the right to exclude entrants and withhold prizes for violating any of the terms and conditions listed above.

  • Should the quality of entries fall below the standard required we reserve the right not to award prizes.

  • STFC reserve the right not to provide feedback on any entry.

  • STFC is not responsible for the failure of receipt, loss or damage of any photographs entered into the competition.

  • Entrants indemnify STFC against any damage and loss as a result of the competition.

  • These rules are governed by the laws of England and Wales. This competition is administered by the STFC.

Site Specific Guidance for Photographers

General Information for all sites:

  • Use of tripods and special lighting in certain areas of the site may be limited for reasons of safety and consideration to other photographers should always be observed.

  • The facilities are all working laboratories and some facilities have a lot of open stairs to climb so please ask us before signing up for a tour if you have any concerns.

  • It is not advisable to wear shoes with high heels when visiting our sites, there will be a lot of walking involved with your visit which includes stairs and open grid flooring.

  • If you have any difficulty using stairs and/or walking distances please get in touch as soon as possible so that we can tailor the visit accordingly.

  • Be prepared with all weather clothing, the sites cover a large area with little protection from the elements and walking outside between facilities will be required - whatever the weather.

  • Inform us if you use a hearing aid, some areas we may visit have a high noise level and ear defenders may be used for safety reasons.

  • Please watch your step when entering working laboratories as there may be trip hazards.

  • On some of the tours you will be walking at a reasonable height, safety railings are always in place but people who suffer with vertigo may be affected.

  • All areas that you will visit are working facilities, there may not be seating available for you to use whilst on tour.

  • It may be necessary for you to stand with other people in cramped areas at times so that you can photograph particular instruments and experiments whilst on tour. People who suffer from claustrophobia may be affected.

UKATC

  • All general guidance above should be observed plus the following site specific information for photographers:

    • Tripods are acceptable but some areas will be restricted on available space and consideration to other photographers should always be observed.

    • Flash photography is acceptable EXCEPT in the Crawford Library.

    • Lighting across the site within all areas is a combination of natural and fluorescent lighting.

    • Ramps and lifts are available for access to all areas EXCEPT the telescope dome.

RAL

  • If you wish to visit ISIS you will enter a classified radiation area with strict health and safety guidelines that should be considered (full details on request) in particular this tour should be avoided if you have a pace maker or are pregnant.

  • There is a general overview document available on request of the areas that will be visited during the photowalk competition this includes a brief description of the areas(not all participants will visit all of these areas), general ISO reading for light levels and any space restrictions that might apply regarding the use of tripods.

Science and Technology Facilities Council Switchboard: 01793 442000