STFC Operations Board - Terms of Reference

Purpose

The Executive Board Terms of Reference state that “the Chief Executive delegates oversight of operational activity to the Operations Board, which shall report to the Chief Executive and the (Executive Board).

The purpose of the Operations Board is to oversee the management of all STFC operations by:

• Taking action and making decisions on operational matters
• Taking action and providing advice on any matters referred to it by the Executive Board
• Referring decisions to Executive Board for approval as deemed appropriate by the Chief Operating Officer (COO)

The Board will ensure that decisions and actions needed to ensure efficient and safe delivery of our mission are taken in a timely and clear manner and shall consider any matter it deems appropriate in order to fulfill its responsibilities.

Scope

• Major Project and Operational Risk Oversight
• Detailed outturn forecasting
• Receive reports and take appropriate action on;
  
  • Site issues
  • HR issues
  • Safety, Health and Environmental (SHE) issues
  • IT issues
• Establish sub-committees as needed
• Production of Operating Plan and Report
• Operational issues

Reporting

Operations Board is in receipt of reports from ICT SOC Group, HR Sub Committee, SHE Group, Risk Assurance Group, Project Review Committee and the diversity forum.

Meetings

The Operations Board shall meet monthly and meetings will be convened by the Secretary.

The agenda will be prepared by the Secretary with input from members. A final agenda and available papers will be circulated to Board members at least 2 days before a meeting.

A Board member should when possible appoint a deputy to attend in his or her place if unavailable.

Meetings may be held in person or by video conference.

The Secretary or a nominated deputy shall minute the proceedings and resolutions of all Board meetings, including recording the names of all those in attendance.

Communication

Minutes of all meetings shall be circulated promptly to all members of the Board and tabled at the next meeting for approval. Approval will be recorded in the minutes of the following meeting. A short “News from Operations Board” item should be placed on the STFC website and staff intranet shortly after each meeting.

All actions or conclusions drawn on decisions referred to the Board will be formally communicated to the appropriate party within 10 working days of the meeting to which decisions are referred.

Operating Principles

Members will take decisions corporately and objectively acting in the interests of STFC, public accountability and with the Nolan principles of Public Life.

Decisions of the Board made after due process and consideration should be acted upon collectively and supported in a consistent manner.

Nevertheless, where members have concerns which are not satisfactorily resolved, they should ensure that these are adequately reflected in the minutes.

In requesting papers/presentations the committee will provide clear direction on purpose and scope of the requirements, including timescale for provision.

The Board will undertake an annual evaluation of its performance. At least every two years, it will formally consider its remit, constitution and operating procedures.